Microsoft Teams: Businesses need to still run even in a pandemic

Microsoft Teams during Corona Virus

How to keep your business running with Microsoft Teams

With the Corona Virus being a global pandemic stress levels are at an all-time high. South Africa has released news on how to trey curb the spread in your day to day activities. All businesses are concerned for employees and have to implement best practices moving forward. One of those best practices is to direct staff to work from home. This, of course, does not apply to all industries but is being implemented in a number of companies globally and nationally. Microsoft Teams offers some relief for businesses to collaborate remotely.

 

How to work remotely

The precautions a person can take are to wash their hands frequently, use hand sanitizer where available, and remember to try not to touch your face. Remember to wipe down surfaces you touch regularly with disinfected. Items that come to mind for our company are our earphones, mouse, computer keyboards, phones, and door handles.

Teams across the globe are moving to remote work. Microsoft aims to keep teams connected while they work apart by making Microsoft Teams available to as many people as possible. Teams allows you to chat, meet, call, and collaborate all in one place.

Microsoft Teams

Businesses using Office 365 will already have Teams available to them as one of the Office applications. Microsoft also offers Teams for free currently. Included in the free version of Teams is the following:

  • Unlimited chat and search – Communicate with your team and always stay up to date with free chat and search capabilities.
  • Video calling – Get your whole team on the same page with the free, built-in group and one-to-one audio or video calling.
  •  Team and personal file storage – Enjoy 10 GB team file storage and 2 GB of personal file storage per person.
  • Real-time collaboration with Office – Work together using your favourite Office apps for the web including Word, Excel, PowerPoint, and OneNote.

For businesses looking for Office 365 plans please let us know and we will be happy to get you set up online to continue running your business from the web. For more information please visit Microsoft to set up your free trial.

Written by: Romy Kunneke, Marketing Coordinator

Outgrown accounting software: Why you need to upgrade

outgrown accounting software

My company has outgrown its accounting software, now what?

One of the challenges we find our customers face is that their business is expanding, but their systems can’t keep up. If you are a small to medium-sized business and have trouble executing standard accounting processes, it’s time to admit that you have outgrown your accounting software.

It’s time to address the accounting elephant in the room

When a business starts out we understand that there are certain financial restrictions that prohibit you from scaling to more advanced systems. We find most small businesses either start with manual processes or use Sage and Quickbooks. Fast forward 5 years, your business has employed more staff, revenue has increased and you are looking at opening another location of your store. Just like using that trusty old second-hand car that cannot run forever, neither can your business on outdated software.

Companies that do not consider their long-term growth and change will eventually find their chart of accounts is no longer suitable for tracking financial transactions according to the current state of their business. Often accounts payable stunts business growth, which can hold you back from reaching your full potential. A number of challenges that creep into your business should start raising alarm bells for you. The next step is to recognize that your current methods just aren’t working anymore. Now it’s time to implement the right tools to optimize your business for success. Let’s look at some of the pain points associated with these challenges.

Accounting process pain points

  • Your payroll is growing: Basic accounting software allows you to support a certain number of employees. Once this limit is exceeded you are more than likely going to start pulling your hair out manually processing payroll activity.
  • You need more detailed reports: Standard reporting templates may have done the job in the past, but now your business is requiring more advanced and detailed reporting to help make better-informed decisions. Your current system probably won’t let you integrate more cutting-edge templates which means you are starting to miss out on a number of opportunities.
  • Customization limitations: You may be able to make minor adjustments in your system, but you will reach a point where the functionality you need is not included in your software. Purchasing additional resources to help you is not the answer.
  •  You’re expanding: Multiple locations or expanding abroad is a great achievement, but if your system cannot handle multiple currency options or integrate end of day transactions from multiple stores into one platform, you’re in for a bumpy ride.

The above points are just some of the challenges many small to medium-sized businesses face. If you can relate, then you know how much time and energy is wasted trying to get the information you need.  Why carry on putting yourself through these debilitating processes? Imagine you can solve all the above and more with one solution?

Microsoft Dynamics 365 Business Central to the rescue

Goodbye, old accounting software, hello (ERP) enterprise resource planning system. “Dynamics 365 Business Central is a flexible, scalable, comprehensive business management solution designed for small to medium-sized businesses.” That description just sounds heavenly. This ERP solution caters for all your business needs, allowing you to integrate all your business processes into one unified platform. This solution really is the next step for your business and is catered to smaller organizations, making it affordable. Another benefit to this system is that it allows customizations and integrations with other tools to make sure your system meets your specific industry business needs. Automation and business intelligence capabilities are just the cherries on top.

If you are looking to learn more about how Dynamics 365 Business Central can help you implement new processes let us know and one of our experienced consultants will help. Contact us on +27 (21) 205 3650 or email us on info@allonline365.com.

Written by: Romy Künneke, Marketing Coordinator, allonline365

Resources: Dynamics 365, Accounting Department, Accounting Today

Improve quality control: food & beverage industry

improve quality control

Time to address the lack of QC in your business

QC problems are inevitable in any manufacturing or processing environment. It is, unfortunately, one problem that cannot be overlooked. The scary thing is a lot of small to medium-sized businesses don’t understand the importance of an effective quality inspection and control process. After multiple pain point sessions with our customers, we have noticed a trend around quality control processes or the lack thereof in their businesses. It’s time to improve quality control fails and implement a successful strategy.

What is QC and why is it important?

Lets first identify what we are dealing with to understand QC better. Now, quality control is really only one component of “product quality”. Below are four areas that should be looked at holistically to ensure your overall product quality is up to standard:

  1. Quality Planning is a document of processes that specify quality standards that translate into repeated efforts to discover and reduce quality risks
  2. Quality Control is a process through which a business seeks to ensure product quality is maintained or improved during production
  3. Quality assurance is attention to detail during the process of delivery or production of products
  4. Quality improvement is listening to customers’ satisfaction levels and developing methods around issues to improve production

I would suggest using this as a kind of checklist to improve quality control. If these fundamentals are entwined with your business processes, you are more likely to succeed in eliminating QC issues. To keep it simple, QC is essential if you want to make a revenue. Customers won’t purchase your products if they aren’t up to scratch, which will result in your business closing its doors. I am sure QC is sounding like a crucial part of your business now, right?

Pain points and assumptions around improving quality control

  • “An inspection process is time-consuming and I don’t see the value.” Imagine a world where every product produced was in perfect condition – too good to be true. There a number of factors that could affect your production line; raw materials, equipment, labour issues and more. This is why we can’t stress enough the importance of quality control.
  • “I am a small business and I don’t have the resources for another system.” Chances are they are using separate operating solutions for various parts of their business. Why? Thinking about adding and implementing another separate system for quality control is not first on the list for business owners. Let’s just carry on doing it manually. Using Excel to record your quality processes is just not good enough anymore. Providers like Microsoft have listened to the needs of small to medium-sized businesses and adapted their solutions to ensure affordability across the board.
  • “I have a batch of products that weren’t up to scratch and had to be discarded.” Dealing with defective products can be the result of not having a consistent inspection system to halt a specific production phase until certain criteria are met.  You might land up asking yourself, “I’ve lost time, money, and resources here…now what?”

How to get rid of quality control problems?

The first step is to identify the problems your business is facing. Acknowledge them and take action to implement a plan to help.  There are many factors that could be affecting your quality control: use of production technology or lack thereof; skills and tools of staff; availability and standard of raw materials; storage or transport facilities.

Adopt a business solution that can help you engrain successful quality methods into your business processes. Here are some reasons to help you find comfort in investing in an ERP (enterprise resource planning) solution:

  • Reduce your production costs considerably by eliminating poor quality products and wastage along the production line. Keep tabs on inferior raw materials and methods being used to prevent loss of revenue.
  • Increase sales by producing good quality products. Keep up with current demand and attract more customers. Get accurate sales forecasts and take the next step to expand your business.
  • Improved production techniques result in better manufacturing processes, improved methods, and designs of products. This ensures your products will always be up to your desired standards.
  • Adopting more automated processes will allow you to use your resources more effectively, identify issues along the production line, eliminate human error, and lower your costs.

Dynamics 365 Business Central and Foodware 365 are a match made in heaven when it comes to an ERP solution that allows you the added functionality of the food and beverage business requirements you need. Affordable, easy to use solutions that grow with your business. Allonline365 has extensive experience in the food and beverage industry and can help your small business implement and integrate the parts of your business that matter most to you. If you are interested in finding more about how to improve quality control problems give us a call on +27 (21) 205 3650 or email us on  info@allonline365.com.

Written by: Romy Künneke, Marketing Coordinator, allonline365

Resources: SpendEdge, Investopedia, Cleverism

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