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Does ERP support your strategic advantage?

Image: Manufacturing

Blog Written By | ERPFocus

ERP Manufacturers: Does ERP Support your Strategic Advantage?

Do you know why you make a profit? Not because revenue exceeds costs, but why your customers are willing to pay you a premium above costs for your products? If you can’t articulate why you have an advantage, two things are undoubtedly true: 1. If if you ever begin losing money, you won’t know why, and 2. your ERP implementation team will not know what manufacturing of business processes to concentrate on in order to support your strategic advantages.

If your strategic advantages are post-sales support and customer service but your ERP blueprint design emphasizes inventory control and quality monitoring, it is a certainty that you will end up with a system that does not maximize ROI. Even worse, you will hear the dreaded statement – our new computer system won’t let us. Once that statement is permitted, then every managerial problem you can think of, ranging from container ship congestion in the port to the quality of coffee in the vending machines will be blamed on the new ERP system.

After you become convinced of the importance of articulating why you make money, then organizationally, how will you convey that to your project management in a manner that is clear and unambiguous? Because the implementation team is going to be comprised of manufacturing managers, quality managers, supply chain professionals, financial controllers, sales managers, distribution managers, new product development managers, purchasing managers, and customer service managers all of whom who are fully invested in the notion that their functional area is the sole reason the company makes money. In the absence of a clear leadership direction, the ERP solution will be a watered-down version of consensus in which every area receives a little bit of ERP attention, but no area has a world-class business solution.

Put it in writing

So, if you are considering an ERP implementation, take ten minutes and write down the three or four sentences that describe why you make money, and give it to your project manager. This will help the team select the appropriate modules and the vendor with the strongest modules in the important areas. If you are in the middle of an ERP implementation, ask your project manager to write down the same three or four sentences about why they think profit is made, and see how how it compares to your list. If there is a difference, you still have time to make a mid-course correction. If you have already implemented, and there is a difference, keep a close eye on your business performance.

In ERP, an ounce of prevention is worth a ton of cure. Take the time in the beginning to define the big picture. Contact allonline365 to speak to us about the relevant modules you want to include in your ERP solution. Let us help guide you, call us on  +27 (21) 205 3650  or email us on  info@allonline365.com.

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Distribution Centre & Demand-Driven Supply Chain

Content By | RIS News

Omnichannel retail is well known for its disruptive forces and tremendous opportunities. On the disruptive side of things, the rise of e-commerce has driven huge changes in the way of retail products must be distributed to the end consumer – not just through stores anymore but also straight to the shopper’s home. The operational challenges to adapt and compete have been immense. However, that transformation has come with the opportunity for double-digit e-commerce sales growth for many brands and merchants, plus the chance to establish even closer consumer relationships.

Adjusting the supply chain to meet omnichannel demand is not easy, and there are unique complexities facing every part of the chain, including product development, merchandising, sourcing, and fulfillment. This post will discuss some challenges and opportunities specifically related to the final links in the chain, from receiving goods at the distribution center (DC) to responding to orders.

The Efficiency-Expediency Balancing Act

The modern retail DC is a hive of multifaceted activities, all centered on moving product inventory where it needs to go as quickly, accurately and cost-effectively as possible. Traditional wave-based fulfillment processes have emphasized efficiency when it comes to picking, packing and shipping large batches of the same items. All hands on deck, so to speak, would focus on moving the batch from one process to another until it went out the door and onto the truck. There were buffers between processes and if all of the hands, from pickers to packers to loaders, were full of work. the whole wave would need to slow down or stop for a while until they were caught up and could let more of the batch’s items into the flow. But the work usually got one in an efficient manner because the facility was built from the ground up to support this type of flow.

Today’s e-commerce orders complicate things. Getting an online order out the door requires more of an assembly mentality and process flow. So how does a retailer coordinate all of those same “hands” to do all of the same processes when the “batch” is now a single unit or maybe two to three units? “They may as well be from different ends of the earth.” That’s how one seasoned distribution executive summed up the vast difference between the efficiency needed to handle traditional retail store fulfillment and the expediency so critical to filling e-commerce orders. The former requires workforce skills, systems, machinery, processes and infrastructure to move large quantities of items, in bulk. For example, a DC might process orders of thousands of items each multiple times daily, sending them off in large truckloads to stores. On the other end of the spectrum, expedient fulfillment also requires specialized processes, equipment, and technology, but this time focused on picking, packing and shipping thousands of orders of one or two items, each heading to a different destination.

Polar opposites indeed. It’s no wonder many retailers initially opted for separate e-commerce fulfillment centers. However, it’s now widely considered to be best practice to co-locate fulfillment operations for stores (retail) and e-commerce (online), with all their yin-yang differences, into DCs that can literally do it all. But to do it well, warehouse technology hs to let inventory flow efficiently or expediently when need be.

Like many leading fashion retailers, Gap Inc. has been investing in its warehouse management and fulfillment infrastructure to evolve with today’s omnichannel demand. In particular, the retailer has gotten away from having silos of distribution for different channels. It’s distribution network services the entire Gap Inc. family of brands, across both online and in-store channels. “Like our customer, we think about the omnichannel experience,” says Kevin Releford, regional director, global supply chain and product operations, Gap Inc. “Previously, Gap Inc. operated retail and online distribution centers separate channel operations, but our capacity and workforce have allowed us to flex to the growing shift toward omnichannel shopping by combining both channels into single facilities. This increases our efficiency to deliver inventory to our customers by having a more effective regional network.”

Strategies for the Demand-Driven Supply Chain

Warehouse execution systems (WES) are designed to organize, sequence and synchronize a DC’s resources, including people and machines, to adjust to real-time demand conditions and reprioritize work accordingly. They serve as a sort of connective tissue between order/inventory systems of record (WMS and ERP) and warehouse control systems (WCS) that drive material-handling equipment (automatic storage and retrieval systems, conveyors, sorters, and, increasingly, robots).

Retailers can leverage WES automation to prioritize the day’s shipping volume with minimal staff intervention, freeing DC management and team members to focus on making sure everything gets packed properly and out the door on time. They do not need to be concerned with scheduling the next batch wave or determining when DC resources will be able to handle time-sensitive e-commerce orders. When it makes sense to do so, batches of orders can still flow through the facility, but these batched do not prevent other orders from being introduced into the flow. Work on each order starts and finishes independently from the work on all other orders. In this way, the WES enables a blend of wave and waveless processing to provide more dynamic order fulfillment and to prioritize the most important orders at a given time.

Sometimes, this means identifying synergies among multiple e-commerce orders so that they can be processed with batch-like efficiencies – just in time to make the last truck pickup of the day. The WES knows exactly which orders are in the queue and how long it will take to process them from the time they are released until they exit the DC.

The latest warehouse technologies are leveraging artificial intelligence (AI) to analyze customer orders as well as the productivity of associates and material handling equipment, says Steven DeNunzio, a senior lecturer and director of the Master of Business Logistics Engineering Program at The Ohio State University’s Fisher College of Business. “More and more solutions in the WMS/WES/ERP space are moving toward the concept of lean fulfillment and away from traditional batch waves,” he says. “All of this is in response to an increasingly sophisticated and difficult-to-predict customer and the need to remain agile and adaptive.” “It’s not always about speed,” says DeNunzio. “I think the buzzword today is ‘precision’. Do we meet the omer’s expectations? That may include speed. Today, it usually does. But it also includes things like getting it to them precisely when they want it, or packaged exactly the way want it, or delivered on the other side of their garage or front door.”

DeNunzio offers an example of Amazon Day. Amazon customers select a day that’s most convenient for them to have their Amazon purchases delivered. “Unless you specify otherwise, everything’s delivered on that day. This concedes that while a customer wants something fast, they don’t want to be peppered with deliveries every day. That may not be their definition of ‘service’. They also need delivery convenience,” he says.

Gap Inc.’s investment in warehouse-related software and automation is helping the retailer respond better to quickly changing fashion trends. This includes fulfilling the demand from its expansive store network and individual consumers’ online orders. “Knowing that we must serve both channels (retail and online) seamlessly, the tools we use need to be flexible and focus on speed and scale. That allows us to react quickly to demand and keep our service levels high,” says Releford. “At Gap Inc., we are always looking to serve our customers better and will continue to invest in automation that allows our teams to move faster and remove friction.”

Finally, there is a trend among retailers towards using regional satellite DCs to better respond to localized demand. Such smaller urban and pop-up DCs will continue to become more common, says DeNunzio, who also expects to see the repurposing of unprofitable retail stores into points-of-presence for distribution. This might include part of an unprofitable store or the entire store. “This is just the continued evolution of true omnichannel/unified retail,” he says, as retailers focus on “finding better ways to shorten the last mile and improve service levels to customers.”

Conclusions

The time is ripe for retailers to leverage technology to fulfill orders, regardless of channel, from a common inventory pool within the same DCs, rather than trying to manage separate stockpiles and DCs for their e-commerce orders. By doing so, they optimize warehouse capacity, machinery, and labor and can often respond more quickly and cost-effectively to consumer demand.

It’s true that fulfillment requirements for these different channels – shipping in bulk to stores vs. shipping one or two items to individual consumers – can seem at odds with each other. But the technology exists today to efficiently – and expediently when necessary – flow both types of orders through the same facility. It’s not magic, but WES technology advances can make it seem as if the right products are making it to the shelf or to the consumer’s doorstep “automagically.”

Check out LS Central, an ERP system designed for retailers. Along with Dynamics 365 Business Central, all your warehousing, inventory, and distribution needs will be taken care of. If you would like to speak to a consultant please call allonline365 on  +27 (21) 205 3650 or email us on info@allonline365.com. 

Outgrown accounting software: Why you need to upgrade

outgrown accounting software

My company has outgrown its accounting software, now what?

One of the challenges we find our customers face is that their business is expanding, but their systems can’t keep up. If you are a small to medium-sized business and have trouble executing standard accounting processes, it’s time to admit that you have outgrown your accounting software.

It’s time to address the accounting elephant in the room

When a business starts out we understand that there are certain financial restrictions that prohibit you from scaling to more advanced systems. We find most small businesses either start with manual processes or use Sage and Quickbooks. Fast forward 5 years, your business has employed more staff, revenue has increased and you are looking at opening another location of your store. Just like using that trusty old second-hand car that cannot run forever, neither can your business on outdated software.

Companies that do not consider their long-term growth and change will eventually find their chart of accounts is no longer suitable for tracking financial transactions according to the current state of their business. Often accounts payable stunts business growth, which can hold you back from reaching your full potential. A number of challenges that creep into your business should start raising alarm bells for you. The next step is to recognize that your current methods just aren’t working anymore. Now it’s time to implement the right tools to optimize your business for success. Let’s look at some of the pain points associated with these challenges.

Accounting process pain points

  • Your payroll is growing: Basic accounting software allows you to support a certain number of employees. Once this limit is exceeded you are more than likely going to start pulling your hair out manually processing payroll activity.
  • You need more detailed reports: Standard reporting templates may have done the job in the past, but now your business is requiring more advanced and detailed reporting to help make better-informed decisions. Your current system probably won’t let you integrate more cutting-edge templates which means you are starting to miss out on a number of opportunities.
  • Customization limitations: You may be able to make minor adjustments in your system, but you will reach a point where the functionality you need is not included in your software. Purchasing additional resources to help you is not the answer.
  •  You’re expanding: Multiple locations or expanding abroad is a great achievement, but if your system cannot handle multiple currency options or integrate end of day transactions from multiple stores into one platform, you’re in for a bumpy ride.

The above points are just some of the challenges many small to medium-sized businesses face. If you can relate, then you know how much time and energy is wasted trying to get the information you need.  Why carry on putting yourself through these debilitating processes? Imagine you can solve all the above and more with one solution?

Microsoft Dynamics 365 Business Central to the rescue

Goodbye, old accounting software, hello (ERP) enterprise resource planning system. “Dynamics 365 Business Central is a flexible, scalable, comprehensive business management solution designed for small to medium-sized businesses.” That description just sounds heavenly. This ERP solution caters for all your business needs, allowing you to integrate all your business processes into one unified platform. This solution really is the next step for your business and is catered to smaller organizations, making it affordable. Another benefit to this system is that it allows customizations and integrations with other tools to make sure your system meets your specific industry business needs. Automation and business intelligence capabilities are just the cherries on top.

If you are looking to learn more about how Dynamics 365 Business Central can help you implement new processes let us know and one of our experienced consultants will help. Contact us on +27 (21) 205 3650 or email us on info@allonline365.com.

Written by: Romy Künneke, Marketing Coordinator, allonline365

Resources: Dynamics 365, Accounting Department, Accounting Today

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