How to select a cloud-based ERP for a small business
Enterprise resource planning software. It sounds our of reach for most small businesses. A system reserved for big multinationals with thousands of users and lots of cash lying around. Perhaps it’s because of the name? In fact, more and more small businesses are adopting ERP. Advances in technology (think cloud) bring new levels of productivity at lower costs to businesses of all sizes.
These efficiency-boosting tools aren’t out of reach anymore. But choosing the right ERP for your business is a challenge. This quick guide will steer you in the right direction.
ERP requirements for small businesses
The abundance of choice can make an ERP selection mind-boggling. For small businesses with limited resources, the majority of research and decision-making rests on a small number of shoulders. Defining what exactly you need your ERP to do is the first step. Every business is unique in its challenges so you’ll need to align your strategic goals with your ERP requirements:
- Map the processes you need to streamline and prioritize features accordingly.
- Look for system failures specific to your industry and look for vendors who fit.
- Calculate your budget and forecast your ROI
- Decide if you have enough in-house experience or need an independent consultant
Cloud vs on-premise ERP
One of the biggest challenges for small businesses looking to invest in new software has been infrastructure. Traditionally, if you didn’t have the right environment or enough hardware to support it, an upgrade would require serious investment. Even if you did have the capital to get enough hardware and on-premise storage to handle an ERP system, your time to ROI could make the whole project untenable.
Luckily, the cloud has come to the rescue. Small businesses can store more data and implement new business apps without killing the bottom line. Cloud services are typically sold as a subscription service, making it easier to get underway without huge upfront costs. Cash flow is king for small businesses so fixed costs are preferable to spikes in investment that can you leave you vulnerable.
Cloud subscriptions remove barriers for small businesses that want to invest in ERP. But that doesn’t mean you should jump in with both feet. Compare vendor prices and models carefully. Look at your growth projections and contract durations on offer. If you expect to grow your user base, make sure you choose a plan that gives you plenty of breathing room. Most plans are priced per user (or on a range of users). You might think that 10 or 20 users are enough today, but what happens in one, two, or five years’ time?
Shortlisting cloud-based ERPs
Now you know what problems you want your ERP to solve, that cloud is the most likely route and how to create a selection process, it’s time to put the wheels in motion. It probably won’t take long to whittle your options down to a shortlist. Once you have a list of requirements, it’s time to set about requesting proposals.
ERP options have now become more affordable for small businesses to consider. We have experience advising small businesses on which functionalities would best suit their needs in their new ERP solution. If you would like to learn more about how cloud-based business solutions can help grow your business, contact allonline365 on email@example.com or +27 (21) 205 3650.
Resource Credit | ERPFocus