Microsoft Teams: Businesses need to still run even in a pandemic

Microsoft Teams during Corona Virus

How to keep your business running with Microsoft Teams

With the Corona Virus being a global pandemic stress levels are at an all-time high. South Africa has released news on how to trey curb the spread in your day to day activities. All businesses are concerned for employees and have to implement best practices moving forward. One of those best practices is to direct staff to work from home. This, of course, does not apply to all industries but is being implemented in a number of companies globally and nationally. Microsoft Teams offers some relief for businesses to collaborate remotely.

How to work remotely

The precautions a person can take are to wash their hands frequently, use hand sanitizer where available, and remember to try not to touch your face. Remember to wipe down surfaces you touch regularly with disinfected. Items that come to mind for our company are our earphones, mouse, computer keyboards, phones, and door handles.

Teams across the globe are moving to remote work. Microsoft aims to keep teams connected while they work apart by making Microsoft Teams available to as many people as possible. Teams allows you to chat, meet, call, and collaborate all in one place.

Microsoft Teams

Businesses using Office 365 will already have Teams available to them as one of the Office applications. Microsoft also offers Teams for free currently. Included in the free version of Teams is the following:

  • Unlimited chat and search – Communicate with your team and always stay up to date with free chat and search capabilities.
  • Video calling – Get your whole team on the same page with the free, built-in group and one-to-one audio or video calling.
  •  Team and personal file storage – Enjoy 10 GB team file storage and 2 GB of personal file storage per person.
  • Real-time collaboration with Office – Work together using your favourite Office apps for the web including Word, Excel, PowerPoint, and OneNote.

For businesses looking for Office 365 plans please let us know and we will be happy to get you set up online to continue running your business from the web. For more information please see our “Setup Teams for Free Guide“, or visit Microsoft to set up your free trial.

Written by: Romy Kunneke, Marketing Coordinator

What is CRM and why do you need it?

crm

Written By | allonline365

If you don’t understand CRM and why you need it – this is for you

Whether your business is in the industry of food distribution, retail, construction, NPO, or you have multiple sales agents making their way through a long list of calls each day – Customer Relationship Management (CRM) should be one of your focus areas.

What is CRM?

Customer relationship management is a data-driven software solution that improves how you interact and do business with your customers. CRM systems help you manage and maintain customer relationships, track leads, marketing, pipeline, and deliver actionable data.

Why Implement a CRM Solution?

CRM solutions increase your profitability by streamlining administrative processes in your sales, marketing, and service divisions, and letting you focus on building and maintaining the customer relationships that matter. A strong CRM solution is a multifaceted platform where everything crucial to developing, improving, and retaining your customer relationships is stored. Without the support of an integrated CRM solution, you may miss growth opportunities and lose revenue because you’re not optimizing your operating processes or making the most of your customer relationships or sales leads.

Imagine misplacing customer contact information, only to learn that your delay resulted in losing a client to a competitor. Or, picture your top two salespeople pursuing the same prospect, resulting in an annoyed potential customer and some unfriendly, in-house competition. Without a centralized and automated CRM system, your people can lose track of customer interactions and miss business opportunities.

Why use Dynamics 365 for CRM?

With Dynamics 365 Sales you get a flexible solution that’s customizable to suit your business requirements. Choose a stand-alone application to meet the needs of a specific line of business, or use multiple CRM tools that work together as a powerful integrated solution. Here are some of the integrated tools you can expect to enjoy.

1.  Marketing: Improve your customers’ journey

Generate multichannel marketing campaigns, nurture sales-ready leads, and align your sales and marketing teams with planning and tracking tools that integrate with your existing apps and services.

Foster leads

  • Run multichannel campaigns featuring email marketing, web content, and events.
  • Target matched audiences based on LinkedIn interactions using Dynamics 365 Connector for LinkedIn Lead Gen Forms.
  • Personalize the buyer experience by customizing customer journeys on user engagement.

Make better decisions

  • Gain Insights into your brand reputation and market through real-time data analysis.
  • Prioritize leads using multiple scoring models.
  • Build custom dashboards to analyze the data that matters the most to your business.

Adapt quickly

  • Automate processes for better service engagement experiences.
  • Use artificial intelligence (AI) to guide your business decisions and drive innovation.
  • Rely on the Microsoft cloud platform to reduce operating costs and simplify deployment across your infrastructure.

2.  Sales: Empower sellers to drive personal engagement with customers

Go beyond sales force automation to better understand customer needs, engage more effectively, and win more deals. Sell smarter with embedded insights, foster relationships, boost productivity, accelerate sales performance, and innovate with a modern and adaptable platform. Use AI capabilities to track customer relationships and automate sales execution with contextual prompts that drive sales strategy.

Grow business

  • Improve win rate with a dynamic, event-driven sales process.
  • Build pipeline with high-quality leads and prospects from a variety of sources.
  • Measure the past and identify leading indicators for the future.

Stay focused

  • Find the right prospects and customers.
  • Always know the next best action to move relationships forward.
  • Build a high-performing sales team.

Win faster

  • Engage and collaborate around strategic deals.
  • Align with the buyer’s journey to deliver personalized engagement.
  • Work anytime, anywhere.

Customer Service: Effortless service through any channel

Deliver guided, intelligent service and support on any channel with a unique ability to work with your existing systems. Empower customers and agents with the tools they need to ensure quick and accurate resolution, every time.

Improve engagement

  • Let customers connect quickly and easily through multi-channel service options.
  • Use the AI of service bots to increase service availability and free your agents for more high-value interactions.
  • Resolve issues quickly using data analysis and predictive care.

Personalize your service 

  • Deliver value with every interaction with a complete customer view.
  • Guide agents’ actions toward optimal outcomes using intelligent automation.
  • Create upsell or cross-sell opportunities using contextual customer data.

Streamline your customer service

  • Improve service based on survey feedback, discussion forums, and social listening.
  • Onboard new agents quickly and with in-app learning options.
  • Optimize your service staff by allocating resources based on service trends that you can monitor in real-time.

Field Service: Empower your agents to create a better customer experience

Streamline scheduling, inventory management, and on-site efficiency. Offer quick and transparent communications and tracking functionalities to keep customers connected to your field agents.

Improve operational efficiency

  • Use the Internet of Things (IoT) to detect and solve problems faster.
  • Reduce costs using predictive maintenance.
  • Automate work orders, scheduling, and dispatching.

Empower field agents

  • Boost on-site efficiency by providing technicians with mobile access to home office data.
  • Understand customer preferences and history to deliver more personalized service.
  • Enable technicians to work hands-free by using innovative technology like mixed reality headsets.

Build trust

  • Provide customers with real-time technician location tracking and appointment reminders.
  • Share quotes, contracts, and scheduling information quickly and easily.
  • Let customers self-schedule appointments and monitor service with a customer portal.

Project Service Automation: Improve project profitability with integrated planning tools and analytics

Empower your employees to anticipate resource demand and work together with collaborative tools that are easy to tailor to your business.

Improve project management

  • Visualize costs and revenue using robust project planning capabilities and intuitive dashboards.
  • Anticipate resource demands and forecast project profitability.
  • Build customer trust using a customer-centric service delivery model.

Optimize resources

  • Make the most out of billable resources using real-time dashboards to measure utilization.
  • Improve skill-based assignments with a unified scheduling engine.
  • Empower service professionals to apply directly to relevant projects.

Increase productivity 

  • Foster collaboration across teams by integrating with Office 365 applications.
  • Simplify the contracts process and collaborate seamlessly with customers through a secure portal.
  • Submit, process, and approve time and expenses anytime, anywhere for faster customer billing.

CRM can cater to all industries and can be tailored to suit your business needs. Contact allonline365 today and let us guide you on the correct tools to use for your business. Customers are the heart of your business, make sure you are doing everything to make your business grow. Call  +27 (21) 205 3650 or email  info@allonline365.com.

Resources: Microsoft

Microsoft’s Windows Virtual Desktop

windows virtual desktop

Blog Written By | Microsoft 365

Windows Virtual Desktop is now generally available worldwide

In September this year, Microsoft released news of the Windows Virtual Desktop (WVD) service with enhanced capabilities to increase productivity. Windows Virtual Desktop is the only service that delivers simplified management, a multi-session Windows 10 experience, optimizations for Office 365 ProPlus, and support for Windows Server Remote Desktop Services (RDS) desktop and apps. With Windows Virtual Desktop, you can deploy and scale your windows desktop and apps on Azure in minutes.

Since Microsoft announced Windows Virtual Desktop last September, and through the public preview announced in March, thousands of customers have piloted the service and taken advantage of the Windows 10 multi-session capability – validating the importance of this feature as a core part of the service. Customers also represented all major industries and geographies, helping Microsoft get feedback from different customer types and locations. As a result, the service is now available in all geographies. In addition, Windows Virtual Desktop client is available across Windows, Android, Mac, iOS, and HTML5.

With the end of extended support for Windows 7 coming in January 2020, Microsoft also understands some customers need to continue to support Windows 7 legacy applications as they migrate to Windows 10. To support this need, you can use WVD to virtualize Windows 7 desktops with free Extended Security Updates (ESU) until January 2023. If you’re in the process of migrating to Windows 10 and need app compatibility assistance, read more about how Microsoft can help with the Desktop App Assure program.

To help increase productivity, Microsoft invested heavily in the Office experience in a virtualized environment with native improvements, as well as through the acquisition of FSLogix. In July, Microsoft made the FSLogix technology available to Mircosoft 365, Windows 10 Enterprise, and RDS customers. Today, all FSLogix tools are fully integrated into WVD, enabling you to have the smoothest, most performant Office virtualization experience available today.

In addition to the significant architectural improvements for deployment and management, Microsoft is also simplifying app delivery by supporting MSIX packaged apps to be dynamically “attached” to a virtual machine instead of installing it permanently. This is important because it significantly decreases storage and makes it easier for the admin to manage and update the apps while creating a seamless experience for the user.

Check out the video from Scott Manchester, Principal Engineering Lead for WVD, where he does a great job of walking you through the app “attach” experience.

Extending WVD

Microsoft also worked closely with its partner ecosystem to help customers extend WVD and get the most out of existing virtualization investments.

  • Citrix can extend Windows Virtual Desktop worldwide, including support for Windows 10 multi-session, Windows 7 with free Extended Security Updates for up to three years, and support for Windows Server 2008 R2 with free Extended Security Updates on Azure. 
  • VMware Horizon Cloud on Microsoft Azure will extend Windows Virtual Desktop and its benefits, such as Windows 10 Enterprise multi-session and support for Windows 7 with free Extended Security Updates for up to three years. The preview will be available by the end of the calendar year.
  • Microsoft also engaged with hardware partners, system integrators (SI), who provide turnkey desktop-as-a-service (DaaS) offerings, and value-added solutions providers, who add capabilities such as printing, application layering, assessment, and monitoring on Azure Marketplace.

The general availability of Virtual Desktop is just the beginning. Microsoft will continue to rapidly innovate and invest in desktop and app virtualization. In the meantime, you can get started with Windows Virtual Desktop today.

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